With the rapid development of technology, various changes have been brought to people's modes of transportation, thinking, and information communication, and the vast majority of these changes are positive and progressive, which can bring greater convenience to our work and life. The conference room is an important place for communication between people, and from another perspective, it is also a place for creating value. Therefore, the supporting facilities and functional design of the conference room are very important. A good conference room can greatly improve communication efficiency and create more value. With the development of technology today, intelligent experiences have been brought to every aspect of our lives. So, what kind of conference room should an intelligent meeting room be? In our opinion, intelligent meeting rooms should at least have: 1. functions that can meet the needs of meetings; 2. Choose digital hardware devices with good system compatibility, scalability, and easy operation; 3. Can maximize or assist attendees in improving communication efficiency. With the continuous development of information technology in modern society, the amount of information contained in a modern multimedia digital conference room is becoming increasingly rich, and there are also various ways to disseminate information. A fully functional multimedia digital conference room should not only meet the requirements of traditional and simple intelligent digital conferences, but also consider more conference collaboration functions, such as wireless interaction, conference management, and conference digital recording.
The audio and video system of the intelligent conference room must be reliable, stable, practical, multi-purpose, scalable, advanced, and convenient. At the same time, technical services such as construction, commissioning, and training should be considered during the design process, and corresponding guarantee measures should be provided.
1. Reliability principle
Adopting mainstream mature products and supporting solutions on the market to maximize the stability of system operation is the fundamental aspect of the entire system.
2. Principle of progressiveness
The adopted system architecture should be advanced, open, and scientifically sound, reflecting the current level of conference technology development.
3. Principle of practicality
Being able to meet the requirements of practical work to the maximum extent possible, considering the satisfaction of user business management as the first element, adopting a centralized management and control mode, easy to operate, maintain, and manage on the basis of meeting functional requirements.
4. Scalability principle
Being able to reserve space for future system upgrades, through simple connections, it is possible to upgrade the system itself and add other subsystems to the conference room, meeting the increasing amount of information in the conference room and keeping up with the times.
5. Principle of operability
The various devices provided by the system have multiple control modes, and once a certain link of the system fails, it can minimize the malignant impact on the entire system as much as possible.
6. Maintainability principle
System maintenance is the largest proportion in the entire system lifecycle, and it is necessary to fully consider the reasonable and standardized structural design to ensure that system maintenance can be completed in a very short period of time.
7. Economic principle
On the premise of ensuring advanced, reliable, and high-performance cost-effectiveness of the system, the most economical goal is achieved through optimized design.
8. Confidentiality principle
Considering the importance of modern conferences, the selection of conference systems needs to take into account the confidentiality of the conference.
System Function Analysis and Design
Regarding the positioning of intelligent conference rooms, the system should adhere to the design requirements of intelligence and digitization, and consider practicality, simplicity, and technology in the initial stage of system design, promoting the integration of the entire system and truly creating a scientific audio and video integration system that is easy to operate and use, with advanced and stable performance; In order to achieve the characteristics of convenience, simplicity, and complete functionality in final use, the following functions have been designed:
1. Centralized control system
Modern meeting types require concise and clear expression of one's meaning, vivid and clear presentation of one's products, and ease of controlling the fast-paced on-site environment. To elaborate on the above content in professional language, modern digital conference systems require high-quality audio signals, high-definition video dynamic images, accurate and error free data expression, and simple and practical control systems.
So advanced conference system centralized control is an essential system for today's intelligent conference rooms. Through the operation interface of the centralized control system, various scenes can be easily accessed with one click, the volume of the conference audio can be adjusted, the lighting in the conference room, and the switching of audio and video signals can be achieved; Although the operation is simple, the system equipment used is professional audio and video equipment and the best effect after debugging, thus adding icing on the cake to the communication effect of the conference.
2. Video display system
In addition to local display requirements, intelligent conferences also consider functional requirements such as remote video conferencing, technical exchange meetings, and discussion meetings. The playback of video images and the display of sender content (images, text, animations, multimedia, etc.) cannot be separated from the display system. The display system should be designed according to the functional requirements and decoration of the room. Common display devices include projectors, LCD displays, LCD splicing walls, LED displays, etc.
3. Sound amplification system
The design of the sound reinforcement system should fully integrate the characteristics of the conference room, coordinate the decoration of the interior and exterior of the conference room, and carefully distinguish the forms and materials of the walls, floors, and ceilings during the design process. A conference room with good auditory conditions should meet the following requirements:
(1) Ensure that the sound reinforcement system has high speech clarity, sufficient system dynamic range, and sufficient sound pressure level.
(2) There are no obvious sound quality defects such as echo, vibration echo, and sound focusing in various positions of the conference room.
(3) The system has good sound transmission gain indicators and does not produce significant sound feedback.
(4) Natural sound quality ensures consistent frequency response characteristics across all audience positions.
(5) The sound reinforcement system covers the audience area uniformly.
(6) The system equipment configuration meets the requirements of multifunctionality.
(7) The various noise indicators of the system's equipment are below the specified limits during normal use.
(8) The appearance of the speaker is elegant and beautiful, without affecting the overall style and safety of the venue.
(9) In case of a fire, the sound reinforcement system can be automatically disconnected and switched to emergency fire broadcasting.
The functional characteristics of a conference room are mainly focused on language, which requires good clarity and uniformity. Based on the above situation, in order to create a top-level language hall, it is necessary to have good fidelity and high fidelity, as well as sufficient dynamic space. In the design, we refer to the national language amplification level one standard and the requirements of conference rooms with good auditory conditions mentioned above.
4. Wireless interactive collaboration system
This design fully considers the new wireless interactive collaborative conference, truly achieving paperless meetings.
Wireless interactive collaborative conference integrates various information technologies into every aspect of the conference and runs through the entire process, providing an extremely practical work platform for organizers and participants.
Implement centralized and unified management of wireless interactive collaboration meetings, and design a powerful wireless intelligent interaction system. It can display anyone's display content at any position on a shared screen. It is an interactive platform for desktop computers, laptops, tablets, and smart mobile phones. Mobile devices, laptops, and desktop computers can be easily integrated into collaboration through Wi Fi or LAN.
VIP meeting room available:
(1) Log in through wireless Wi Fi or LAN interface
(2) Supports Windows system laptops and MAC, iOS and Android mobile phone operating systems with easy-to-use and simple user interface
(3) High quality video streaming, supporting full HD 1080p/60
(4) The same screen of a projector or television can display up to 6 participants' screen images simultaneously
The functions include: conference material management; Implement permission management for meeting documents, which can make a document visible or invisible to certain attendees according to actual requirements; Implement secure management of meeting documents, and prevent unauthorized access to any meeting documents; Support instant messaging within the conference room; Implement desktop sharing function, allowing any client's screen to be sent to the desktops of other attendees. Attendees who receive the screen can choose to watch or not according to their specific situation; Integrate with the central control system.
According to the application requirements of the VIP conference room, one wireless interactive system host and 15 desktop wireless interactive displays have been configured as the display terminals for the conference room.
5. Conference Management System
The conference management system utilizes the internet to collect and analyze various information on users' existing conference room usage, time arrangements, personnel arrangements, equipment arrangements, meeting minutes, meeting displays, etc., reducing confusion in conference room management, uneven use, inadequate equipment, and maximizing work efficiency.
By using the conference management system, it is easy to notify participants and auxiliary departments, automatically complete meetings and conference room management according to the user's workflow, simplify conference room management, and use flexible scheduling methods to make real-time conference room reservations and automatically notify and confirm with attendees. The conference management system can not only book conference rooms, but also send notifications to conference room resources, food, and other systems, allowing everyone to operate on the same interface, eliminating confusion and saving time.
The supporting display terminal can not only visually display various conference information, but also further improve the overall layout of the office and create a more futuristic office environment.
The conference management system is designed based on mobile communication technology, combining mobile SMS services with conference management business processes, fully utilizing the fast and convenient characteristics of SMS, and realizing the electronicization, informatization, and automation of internal departmental conference notifications, remote registration, SMS reminders, seat sorting, and other businesses. After receiving the conference notification, participants can directly register for the conference through mobile SMS or online remote registration, which is convenient and convenient. For notification messages that have not been successfully sent, messages will be sent continuously and regularly until it is confirmed that the recipient has received the message successfully. The system ranks participants according to pre-set rules, which is convenient and can avoid possible errors in manual ranking.
6. Wireless Digital Conference Discussion System
With the advent of the information age, the diversity of conference system functions has also rapidly developed, and digital conference systems have become the direction for the development of the new generation of advanced conference systems. In order to ensure the integrity, rationality, and stability of the discussion and speech system, a wireless digital conference system is designed. This system ensures that representatives attending the venue can receive the most accurate speech and sound information. It also integrates computer, control, multimedia, image, audio and other technologies to achieve powerful management and control.
